Improving Automation and Business Insights with Advanced NetSuite Recurring Billing Integration

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Sometimes there’s nothing more frustrating than dealing with a disconnect between the technologies your company uses...Every. Single. Day. We know it.

That’s why our team is always listening for great new ways we can bridge gaps between Fusebill and our clients’ other favorite software platforms. Because seamless integrations provide businesses with the operational flexibility they need to keep on growing.

Our latest updates focus on our NetSuite recuring billing integration with cloud-based accounting and ERP software giant.

So many of our clients manage their ledgers, assets, liabilities, revenues, expenses, and more for their entire companies through this platform. And by logically integrating it with Fusebill, we’ve enabled them to also leverage the powerful subscription management and revenue recognition capabilities of our recurring billing engine.

Fusebill NetSuite Recurring Billing Integrated Stack

Our initial NetSuite integration was launched in March 2019, and now we’ve taken the synthesis a leap forward, allowing for greater automation, improved insight, and of course, even happier finance teams!

These updates consolidate Fusebill's position as the leading and most powerful recurring billing integration for NetSuite.

Like all our updates, the latest were driven by customer demand. And in this case, that demand was overwhelmingly driven by our customers operating within the Internet of Things (IoT) market.

Introduction NetSuite Billing Integration

Let’s dig into our latest NetSuite recurring billing integration updates and how they benefit not only our IoT-based clients, but all our clients that use this platform.

1. Detailed billing data sync from Fusebill to NetSuite

The first practical solution we wanted to provide through these updates was to ensure invoices in our clients’ NetSuite look the same as their corresponding invoices in Fusebill. Simplicity is one of our core values, and this update makes sense on so many levels.

By adding custom entity and catalog mapping capabilities, clients are now able to map their individual Fusebill products or line items to equivalent NetSuite items. This results in accurate, detailed, corresponding NetSuite invoices that will give your accounting team full clarity and peace of mind—not to mention some seriously warm and fuzzy feelings.

Now, so long as the information has been mapped, accounting will see exactly what billing sees. This update is also ideal for businesses that want to leverage NetSuite’s inventory module.

Netsuite Detailed billing data sync

2. Automated inventory management capabilities

Fusebill now provides support for both simple and serialized inventory NetSuite items. This new data sync means both of these inventory types can now be automatically subtracted from your business’s NetSuite inventory upon purchase through Fusebill—an update that’s particularly useful for IoT businesses.

Simple NetSuite inventory products are types of inventory that aren’t uniquely identified, such as accessory items like connectors, cables, sensors, and wires. These are generic revenue items that don’t have individual serial numbers, whereas serialized items like IoT devices obviously do.

Netsuite Automated  Inventory management

Here’s an example of how it works:

One of our clients sells recurring subscriptions on IoT devices. The business also sells the devices and supporting hardware. While NetSuite expertly helps this business manage its massive catalog of inventory, it isn’t so great at managing the customer subscriptions and recurring revenue side of things. That’s where Fusebill comes in.

The updates we’ve made to the data sync between Fusebill and NetSuite mean when our client posts an invoice for an IoT device and its required hardware, those items are immediately subtracted from its NetSuite inventory.

  • For the device, the inventory update reflects the specific serial number purchased.
  • For the hardware, the inventory simply gets reduced based on the number of items purchased.

This new level of automated inventory management means less effort for our client’s team in terms of manually tracking and updating. It also reduces the risk of human error and enables real-time accuracy when it comes to their inventory.

And of course, accurate inventory of serialized items is especially important because each of these devices can only be sold once.

Download the Complete Guide to Subscription Billing
Complete Guide to Subscription Billing

This guide will walk you through the wide range of features required to automate your recurring billing, subscription management, and payment processes.

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3. Greater visibility into large scale integrations

When your accountants are closing the books at the end of the month, they want to be able to ensure they have all the correct data. And if they can do it at a glance, even better.

So, in these latest updates, we’ve introduced a powerful new integration overview screen that provides a high-level view of your Fusebill to NetSuite integration’s current status.

Through this screen, your finance team can immediately:

  • get a high-level sense of all customers who have corresponding entries in NetSuite
  • see all invoices generated on synced customers and see whether they’ve been properly created in NetSuite
  • review all payments generated on synced customers and see whether they’ve been properly created in NetSuite, and
  • see all adjustment transactions generated on synced customers and determine whether they’ve been properly created in NetSuite.

Basically, Fusebill creates customers in your NetSuite, then records invoices under those customers. It also records payments in your NetSuite and allocates those payments to invoices.

Finally, it supports adjustments—including refunds and reversals—and the write-off functionality, so any of these financial events that occur in your Fusebill get reflected automatically in your NetSuite. The new overview screen will give your team greater visibility and insight into this entire process.

At the end of the day, this new feature is all about providing your team with drill-down capabilities for easier troubleshooting.

Netsuite Integration Greater visibility (ve

4. Greater accuracy and transparency regarding accounting compliance

This final update is a biggie, as it bridges the disconnect between how much revenue is recognized by your business, and for which products specifically. Your accountants can now track recognized revenue at a product level by general ledger (GL) code to match their own ledgers for more accurate compliance.

In Fusebill, all new charges are put into a liability ledger called “Deferred Revenue”. Then, using revenue recognition rules specified for each product in a catalog, money is moved from the deferred revenue ledger to final income ledgers.

Netsuite Billing Greater accuracy

Our NetSuite integration is designed to facilitate the recording of this process in your NetSuite instance.

This benefits our clients because:

  • they don’t need to purchase any additional revenue recognition modules, and
  • they can get very accurate breakdowns of revenue recognition at a daily level of granularity.

For this process to work seamlessly, ensure your Fusebill GL codes match the final earned revenue or income ledgers used by your accounting team. Then, associate your products to those various buckets. Once a month—or however frequently your books are closed—your accountants can go into Fusebill revenue reporting and run revenue by GL code report.

We now offer a display-by-ledger option, which is ideal for accountants. It tells them exactly how much revenue is recognized per GL code so they can move accurate data from the Fusebill ledger to their income ledger in NetSuite. *SIGH OF RELIEF*

How can your team start leveraging these integration updates today?

If you’re already a Fusebill customer with NetSuite integration, these latest updates are ready for your team to take advantage of right now!

Interested in our Fusebill platform to automate your recurring billing and subscription management? We’d love to walk you through a demo to ensure our software and various integrations will meet all your business’s needs.

Our unique 'design for success' methodology includes Fusebill solution architects working with you to confirm a good fit, right in the pre-sales process.

And all our new Fusebill clients receive a dedicated implementation manager as part of their onboarding, ensuring all your set up and integrations are activated with success.

So whether your recurring revenue business is looking to improve data synchronization between your billing and your accounting, your IoT business is looking to add automation to your inventory management, or your accounting team is simply looking for more detailed data and revenue recognition tracking, our latest updates have you covered!

 

We’re always listening to the needs of our customers, and we continually make updates to improve their experience with our product and with how it integrates with the other products they use for business every day. So if you have suggestions, send ‘em our way!

We’re exciting to continue developing our NetSuite integration to add more value and automation to your business and your entire team.

 

 

 

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Tags: Fusebill Recurring Billing Accounting IoT

Serge Frigon

Serge Frigon is Fusebill's product architect. He is passionate about improving billing processes for SaaS companies. With 20+ years in SaaS and billing software systems, Serge has a first-hand view of how important financial insights can be to the health of a company.

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